Grant clarity
Funding terms stay attached to the source
Reporting dates, restrictions, and promised outcomes stay connected to the emails and documents that set them.
Nonprofits and Volunteer Teams
Stop starting from scratch every year.
Dossier is the shared memory for your current team and the volunteers who follow them. Grant terms, donor commitments, board decisions, deadlines. All findable in seconds, with sources attached.
Get early access
Setup takes minutes. No IT project. No team training.
Volunteer-run does not have to mean starting over every cycle.
Nonprofits run on people who eventually move on. When they do, the next person fills the role but not the knowledge gap.
Volunteers rotate. Context does not transfer.
Relationships and decisions leave with the inbox owner.
Grant commitments live in one person's email
Terms, deadlines, and requirements can disappear at handoff.
Board decisions vanish between meetings
Minutes rarely capture all the reasoning.
No time for heavy tools
Your team is busy. They will BCC an email address.
One email address. Zero learning curve.
Your team keeps doing exactly what they are already doing.
- 01
Share the thread or document
BCC important board, donor, grant, and vendor threads, or upload supporting documents directly in the dashboard. Grant agreements, donor letters, board packages, contracts.
- 02
Dossier extracts what matters
Decisions, commitments, deadlines, and context are organized from the record.
- 03
Ask from shared memory
Anyone on the team can ask about conversations they were not part of.
See it in action
Ask about the history. Get the source.
Dossier - Riverside Youth Foundation
"Where are we with the Henderson Foundation grant, what did they commit to, and what's still due?"
Dossier
The board began conversations with Henderson Foundation in November 2025 about funding the summer literacy program. After two rounds of scope and budget revisions, Henderson approved a $15,000 grant in April 2026, conditional on a mid-program progress report by July 15th and a final impact report by September 30th. The board also agreed to a Henderson-led site visit in August. A renewal application for fall programming is due September 15th and will require year-over-year impact data, which Marcia has begun collecting from program leads.
Sources
Re: Initial Henderson outreach - program fit
Fwd: Scope revisions and approved budget
Henderson Foundation Grant Agreement.pdf
Ask the questions that usually leave with the last volunteer.
These are the answers nonprofits keep needing after a role changes hands and the original email owner is gone.
- "What did the funder commit to for this grant?"
- "Which reporting deadlines are still outstanding?"
- "What did the board decide about the spring fundraiser budget?"
- "Who promised to follow up with the donor sponsor?"
- "What changed between the first event plan and the approved version?"
- "What did the last volunteer already negotiate with this vendor?"
Institutional memory stays tied to the grant, donor, or thread.
When staff and volunteers rotate, the safest answer is one that still points back to the original commitment or conversation.
Volunteer handoff
The next person can verify the context
A new volunteer can trace an answer back to the donor, board, or vendor thread instead of trusting a secondhand retelling.
Shared confidence
Partial history is still visible as partial
If only part of the organization's history has been shared, Dossier keeps the visible record inspectable so the team can judge what it knows.
What changes when the record exists.
Once the record exists in one place, the math shifts for your team.
"What changes for our nonprofit?"
Based on the record your team builds, here's what changes:
- 01
Grant terms survive volunteer turnover.
Reporting dates and conditions stay attached to the agreement.
- 02
Donor history stays with the org.
Past commitments don't leave with the relationship manager.
- 03
Faster onboarding for new staff.
Years of context, searchable in seconds.
- 04
No more missed reporting deadlines.
Funder commitments stay visible, not buried in old threads.
- 05
Less dependence on the one person.
The org's memory, not an individual's.
Pricing
Simple pricing.
$99/month per organization.
Unlimited users. Unlimited threads.
Less than the cost of losing a grant deadline because the person who knew about it moved on.
Get early access
We'll follow up with setup details and next steps.
Your team changes. Your mission does not. Dossier makes sure the knowledge stays.
A few practical questions for lean teams.
Dossier is designed to fit organizations with rotating volunteers, limited time, and no appetite for a big software rollout.
Will volunteers actually use this?
That is the point of the lightweight workflow. Teams do not need to learn a complicated platform. They can share the threads and documents they already work from.
How is this different from AI features in Gmail or other inbox tools?
Inbox AI is built to help one person move faster through their own mail. It can summarize a single thread, pull a fact from an old email, or draft a reply. Dossier does a different job: it turns the threads and documents your team shares into a sourced record of what was decided, by whom, and when. Even the strongest inbox AI does not stitch a grant or board decision together across three separate threads spread over six months, treat commitments and reporting deadlines as their own searchable objects, or carry that record forward when a volunteer or staff member moves on.
Is this useful even if our history is scattered?
Yes. Dossier is built for teams whose history already lives across inboxes and files. It becomes useful from the record you start sharing now.
Can this help with grant and donor continuity?
Yes. Sourced answers are especially useful when a new staff member or volunteer needs to recover terms, deadlines, and prior commitments quickly.
Does this replace our board docs or shared drive?
No. It sits alongside those tools and helps your team recover what was discussed, decided, and promised across the threads and documents you shared.
How do you handle our data?
Your threads are never used to train AI models. Data is transmitted over an encrypted connection. Only members you invite can see your Dossier, and you can delete your data, export it, or close your account at any time.