Board continuity
New directors can inspect the original record
A sourced answer helps incoming board members understand not just the outcome, but the emails and documents that led to it.
HOA Boards and Strata Councils
Stop guessing what the last board decided.
Dossier is the shared memory for your board and the property manager you work with. Decisions, vendor approvals, deadlines, commitments. All findable in seconds, with sources attached.
Get early access
Setup takes minutes. No IT project. No team training.
Boards change. The decisions they made should not disappear.
Every year, board members rotate off. New ones join with no context. The decisions made over years of email threads become impossible to find.
Turnover is the default
The next board inherits the building but not the history.
New members start blind
They re-open settled issues because nobody can quickly find what happened.
Meeting minutes flatten context
The back and forth, vendor negotiations, and compromises usually live in email.
The property manager is not your memory
When a building switches companies, the reset can be total.
BCC one address. Your board gets a permanent memory.
No app to install. No login for board members to forget.
- 01
Share the thread or document
BCC the Dossier address on board email threads or upload supporting documents.
- 02
Dossier reads the thread
Dossier extracts decisions, commitments, deadlines, and context.
- 03
Ask from the board's memory
Any board member can ask a question and get a sourced answer.
See it in action
Ask about the history. Get the source.
Dossier - Sample HOA Board
"Where are we on the EV charger rollout, what did the board decide, and what's still pending?"
Dossier
The board commissioned an EV feasibility study in March 2025. After comparing ChargePoint and FLO quotes in October, the board approved a pilot of 4 Level 2 chargers in visitor parking, funded 60/40 between the contingency reserve and a user-fee model. A January 2026 vote to add 4 more chargers in resident parking was deferred after the insurer flagged retrofit concerns; the board is awaiting an updated coverage opinion before bringing the expansion back to a vote.
Sources
EV Feasibility Study - Reliance Engineering.pdf
Fwd: ChargePoint vs FLO comparison
Re: EV expansion vote - insurer concerns
Ask the questions new board members always inherit.
The value shows up when the board needs context for a decision that was made before half the current members joined.
- "What did we decide about the EV chargers, and why?"
- "Why did the board choose a special levy instead of using the reserve fund?"
- "What did the property manager recommend on the roofing issue?"
- "Which owners were consulted before the bylaw change?"
- "What deadlines or follow-ups are still outstanding from the AGM?"
- "What did the previous board already debate about this policy?"
Board answers stay anchored to the record.
Boards need more than a summary. They need to see the vendor thread, board email, or supporting document behind the answer.
Transparency
Decisions stay attached to supporting documents
Quotes, policy drafts, and discussion threads remain connected to the answer instead of turning into disconnected lore.
Confidence
The board can verify before it acts
When a question is high stakes, directors can review the underlying source record before repeating, reversing, or extending a prior decision.
What changes when the record exists.
Once the record exists in one place, the math shifts for your team.
"What changes for our HOA board?"
Based on the record your team builds, here's what changes:
- 01
New board members ramp up fast.
They inherit the board's record, not someone's inbox.
- 02
Stop relitigating last term's decisions.
Settled questions stay settled, with sources to prove it.
- 03
Defend any past decision with sources.
Show the thread, quote, and vote behind any answer.
- 04
Manager changes don't reset the history.
The record stays with the board, not the company.
- 05
Cleaner AGM handoffs every year.
Outgoing boards leave context, not a void.
Pricing
Simple pricing.
$99/month per board.
Unlimited board members. Unlimited threads.
Less than the cost of one bad decision made from faulty memory.
Get early access
We'll follow up with setup details and next steps.
Your board's next decision will be made over email. Dossier will remember it.
A few practical questions before a board starts.
Dossier is built to help rotating boards recover context without forcing everyone into a new workflow.
Do board members need a new app to use this?
No. The workflow on this page is intentionally simple: share the threads and documents the board already uses, then ask questions against that record.
How is this different from AI features in Gmail or other inbox tools?
Inbox AI is built to help one person move faster through their own mail. It can summarize a single thread, pull a fact from an old email, or draft a reply. Dossier does a different job: it turns the threads and documents your board shares into a sourced record of what was decided, by whom, and when. Even the strongest inbox AI does not stitch a decision together across three separate threads spread over six months, treat decisions and commitments as their own searchable objects, or carry that record forward when board members rotate off.
Does this replace meeting minutes?
No. Minutes still matter. Dossier helps with the context that minutes usually flatten, like vendor discussion, tradeoffs, and follow-up commitments behind the formal decision.
What if our board history is incomplete?
It can still help immediately. Dossier answers from the threads and documents the board has shared, and the source record stays visible so gaps are not hidden.
Can this help new board members get up to speed faster?
Yes. That is one of the strongest fits for an HOA or strata board. New members can ask what happened before they joined and see the source material behind the answer.
How do you handle our data?
Your threads are never used to train AI models. Data is transmitted over an encrypted connection. Only members you invite can see your Dossier, and you can delete your data, export it, or close your account at any time.