Board memory
Successive boards can inspect the original context
A sourced answer helps the incoming board see the emails and documents behind an older decision instead of debating from fragments.
Private Clubs and Recreation Organizations
Stop handing off the club without its history.
Dossier is the shared memory for your board and the committees that serve it. Decisions, vendor contracts, capital projects, deadlines. All findable in seconds, with sources attached.
Get early access
Setup takes minutes. No IT project. No team training.
Your board turns over every few years. The decisions behind how this club runs do not transfer.
Capital projects, vendor contracts, membership policies, and facility upgrades all need context that often lives in old email threads.
Capital projects span multiple boards
The current board can see the result but not the reasoning.
Vendor relationships live in one inbox
Prior terms and promises can be hard to recover.
Committee work disappears
The recommendation survives after the committee dissolves.
Policy decisions get relitigated
Old debates start over because context is missing.
Your board keeps using email. Dossier becomes the club's memory.
No app to install. No training for volunteers. No IT project.
- 01
Share the thread or document
BCC board and committee threads worth remembering, or upload supporting documents directly in the dashboard. Vendor contracts, committee reports, capital project documents, membership policy drafts.
- 02
Dossier extracts what matters
Decisions, commitments, deadlines, and context are organized.
- 03
Ask from the club's memory
Future boards can understand why prior decisions were made.
See it in action
Ask about the history. Get the source.
Dossier - Lakewood Country Club
"Where are we on the food service contract renewal, what did the board approve, and what's still ahead?"
Dossier
The finance committee opened the food service review in August 2025 after member feedback on weekend availability and event flexibility. Pacific Catering submitted an initial renewal at $15,800/month with the existing exclusivity clause intact. After three rounds of negotiation through October and November, the board approved a revised contract in December: Pacific Catering renewed at $14,200/month for 24 months, added Sunday brunch service, extended kitchen hours, and removed the exclusivity clause for member-hosted private events. The committee will revisit performance metrics at the 12-month mark.
Sources
Re: Member feedback on food service
Fwd: Pacific Catering negotiation rounds 1-3
Pacific Catering Contract 2026.pdf
Ask the questions the next board should not have to rediscover.
These are the club questions that usually trigger a scramble through old committee mailboxes and board folders.
- "What did we agree to in the food service renewal?"
- "Why did the board change the dues proposal before the vote?"
- "What did the grounds committee recommend on the capital project?"
- "Who committed to follow up with the events vendor?"
- "What did the previous board already decide about membership policy?"
- "Which source documents support this facilities decision?"
Club history stays connected to the board record.
When a future board asks why something was done, the answer should still lead back to the committee thread, vendor negotiation, or supporting document.
Committee traceability
Recommendations stay tied to committee work
Finance, grounds, and membership committee discussions remain attached to the decision rather than disappearing after the committee disbands.
Operational confidence
Vendor and facilities answers stay verifiable
Contract terms, scope changes, and follow-up commitments keep pointing back to the record the board can review.
What changes when the record exists.
Once the record exists in one place, the math shifts for your team.
"What changes for our club board?"
Based on the record your team builds, here's what changes:
- 01
Capital projects span boards cleanly.
Multi-year decisions stay coherent across rotating boards.
- 02
Vendor history outlasts any term.
Prior negotiations, scope changes, and terms stay accessible.
- 03
Stop relitigating policy decisions.
Members see the history behind every existing rule.
- 04
Committees tied to the board record.
Recommendations stay attached to the discussion that made them.
- 05
Defend past decisions at the AGM.
Show the source for any decision being questioned.
Pricing
Simple pricing.
$99/month per club.
Unlimited users. Unlimited threads.
Less than the cost of one board meeting spent re-debating something that was already decided.
Get early access
We'll follow up with setup details and next steps.
Your club's next board will have questions. Dossier will have the answers.
A few practical questions for clubs and recreation organizations.
Dossier is meant to make board turnover less painful without forcing volunteers into a new operating system.
Is this useful for committees as well as the board?
Yes. Committee threads and documents are often where the useful context lives. Sharing them makes later board decisions easier to understand and defend.
How is this different from AI features in Gmail or other inbox tools?
Inbox AI is built to help one person move faster through their own mail. It can summarize a single thread, pull a fact from an old email, or draft a reply. Dossier does a different job: it turns the threads and documents your board and committees share into a sourced record of what was decided, by whom, and when. Even the strongest inbox AI does not stitch a board decision together across three separate threads spread over six months, treat decisions and vendor commitments as their own searchable objects, or carry that record forward when the board rotates.
Can this help with vendor and contract continuity?
Yes. That is a strong fit. Clubs can recover prior terms, scope changes, and follow-up commitments without relying on whichever director handled the last negotiation.
What if the current board only has part of the history?
Dossier still helps from the record you have. It does not require a perfect archive before it becomes useful.
Does this replace minutes or official club records?
No. It complements them by making the discussions and source material behind those records easier to recover.
How do you handle our data?
Your threads are never used to train AI models. Data is transmitted over an encrypted connection. Only members you invite can see your Dossier, and you can delete your data, export it, or close your account at any time.